Workflow and Approvals

Backlog field	Value
Story ID	AP-SHR-007
Epic	Shared Platform
Story type	Business workflow
Review status	Draft - business analyst and business owner review required
Source evidence	AppsPortal.Apis controller, application command/query handlers, validators, domain entities, and matching MFE workflow where available
Last source review	2026-07-10

User story

As process administrators, I want to apply configured workflow decisions to supported transactions so that approval rules are enforced consistently.

Acceptance criteria

1. Only authorized users can view or execute the feature's actions.
2. Required business data, active dependencies, tenant/branch scope, and current document state are validated.
3. Invalid requests return actionable validation errors without applying a partial change.
4. Search, list, view, print, and export operations use the same authorized business scope.
5. Material create, edit, status, approval, posting, reversal, and integration actions are auditable where applicable.
6. Financial or stock effects are applied atomically and no more than once.

Business rules

Required

Published workflow, eligible document/state, assigned approver, and valid decision are required.

Optional or conditional

Comments, delegation, escalation, and attachments are optional/policy-driven.

Action behavior

Submit/Approve/Reject changes workflow/document state and audit; Post waits for required final approval.

Blocking rule or downstream effect

Duplicate/out-of-order/unauthorized decisions are rejected atomically.